UA-208572229-1 5 Best Agile Project Management Software for Your Teams -

5 Best Agile Project Management Software for Your Teams

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Are you in need of efficient agile project management software?
Do you struggle with choosing the right agile project management software for your project team?

In this article, we bring you a detailed analysis of 5 different agile project management solutions to help you make the right choice for your teams.

This article covers what agile project management software is, 5 best agile project management software, etc.

What is Agile Project Management Software?

Agile project management is a way by which a project can be managed by breaking it down into several stages or sprints.

Agile project management is a flexible approach to project management. 
Agile methodology does not work on the principle of delivering the final product at the end of the project; rather it allows teams to release segments of the project that are completed.

Therefore, agile project management software is computer software that handles project management based on agile methodology.

What Features Should Agile Project Management Software Have?

Handling an agile team effectively is almost impossible without the proper software.

It will simplify everyone’s task making it more efficient, easier in terms of communication and help with meeting deadlines.

There are numerous agile project management software in the market with many different features.

However, talking about the best agile project management software, there are some essential features that an agile project management system must have to be able to deliver on its mandate as agile project management solution.

Below are some of such features:

Progress Visualization Feature

Overlaying with the needed methodology such as Kanban, giving a visually presented progress ensures it is easier to have a proper view of where each team member is with regards to tasks.

This feature helps to provide easier up to the minute access to all information at a glance and eliminates any form of time-wasting reports as well as any bottlenecks.

Collaboration

Despite the nature and size of your project team, you will need an effective collaborative tool to properly have access to collaborate and share documents, activities and relevant information.

This helps to make the work flow easily in a faster manner, saves time and improves on the delivery speed.

Issue Tracking

Working together with progress visualization, the issue tracking feature enables teams to easily say what part of the projects require speedy attention and which parts have been concluded.

Issue tracking is also useful especially when managing any type of revision-based work.




Estimation Feature

To be able to set accurate requirements and control scope slither, project managers are always required to make use of estimation tools to compute the duration that each iteration will take.

Also, estimation facility helps to update estimates after every release or sprint, as this assists the project handlers stay focused on other critical targets such as deadlines and adjustments.

Project Portfolio

Agile focusing on individual efforts and team collaboration mainly reduces the ease of project scaling. It sometimes can be cumbersome to swiftly respond to change as the size of interdependent skill sets and moving components grow.

Also, it can be difficult to prioritize individuals over tools because scaling naturally requires companies to adopt to replace individual interaction.

Therefore, having   project portfolio to quickly access helps the project managers to swap between projects ensuring the estimates are still accurate.

Customer portal

Agile project management software without customer portal is an incomplete system because the development teams need to obtain feedbacks from customers.

Also, teams can’t conduct walkthroughs without an effective customer portal for the customers to interact with.

Feedbacks help the project teams where they convert them into actionable tasks and execute them accordingly.

Having a customer development portal allows project managers to conduct software walkthroughs, and helps customers provide more detailed feedback that can be translated directly into actionable tasks.

Ideally, teams can ask for feedbacks as soon as possible rather than waiting until the end of the project.

Hence, the customer portal is beneficial not only to the customer but also to all stakeholders of the agile project management software.

Time and Budget Tracking

With time and budget tracking feature, the project team can regularly track time and cost spent on the project. This can be broken down into task and sub-task time tracking.

The essence is to ensure that each person in the team is accountable for his/her individual allotted time and enables the project managers to run the project budget and expense effectively.

5 Best Agile Project Management Software

Getting the right agile project management software can make a huge difference when talking about project management.

In this review we are looking at both free agile project management software and the paid versions.

Below are top 5 agile project management solutions:

1. JiraThe Most Famous Agile Project Management Software

Jira is robust agile project management software built specifically for software development projects.

Owned by Atlassian, Jira is famous due to its well-managed workflow mapping and issue tracking capability. Jira has a free plan which is forever for up to 10 users.

Key features

  • Multiple boards

Multiple boards feature can be helpful   when we have a large cross functional team working together. It helps to reduce the number of columns that group of users may need to see making it less untidy.

  • Plans/Advanced Roadmaps

This feature adds much functionality to your Jira experience to help projects run efficiently, assist your team work better together across your entire organization and align your work in helpful ways.

It let you displays your work items in a single project that lets you plan and track work in the project.

  • Custom workflows

Jira’s workflow is a collection of processes that are to be followed in order to accomplish a task or address an issue. Helps teams to easily handle and manage tasks as well as issues.

  • Detailed reports

With Jira, you can create detailed agile software development reports to assist you keep track of your work progress on the project.

Such reports may include user workload, average age, recently created, etc.

  • Jira security feature

This feature helps teams in tracking bugs and restricting the access to certain bugs only to those people who work on a team member of a given security level.

  • Workflow templates

It is a nice feature that lets you choose a pre-built workflow or create your own custom solutions.

Pros

  • Agile Work Management
  • Great Reports and Insights
  • Integrations – can  integrate with thousands of apps
  • DevOps Visibility
  • Regular Release of New Features

Cons

  • Challenging setup
  • No quick way to send messages directly from Jira except through emails.
  • Too many Suite of Products which may become confusing at times.

Free Plan

Jira free version comes with 10 users, 2GB storage capacity and access to community support.

Paid Plans

Jira has different paid plans with slightly different features in each plan depending on the cost.

Standard Plan

$7.50 per user

Premium Plan

$14.50 per user (average)

Enterprise Plan
This plan is based on annual.

To get this plan, you need to contact Jira.

2. ClickUp – The Best Free Agile Project Management Software

ClickUp is agile project management software that helps teams to collaborate on product roadmaps, sprints, backlogs, and many more.

It comes loaded with great features and has the best free version so far.

While the likes of Jira software gives just 10 users free access with some basic features to enjoy, Clickup offers many unlimited features including unlimited free users,  tasks, with collaborative whiteboards, real-time Chat, kanban boards etc.

Key Features

  • Import Feature

Can import existing project data make the operation a lot easier and faster?  

  • Board view: 

Users can drag and drop cards vertically and horizontally within and between the lanes respectively to show progress.

  • Table view

 Just like the usual classic spreadsheet with numbered rows making it easy for the users to manipulate data.

  • Box view

This feature represents each tasks, assignee, and workload details to help users track details and keep the work within confined view.

  • Mind Map

 This graphic visual representation of task hierarchies helps users to create pectoral view of the tasks hierarchies.

  • Workload view

This involves the table of assignees and tasks per day for workload operation. It is quite useful for users to manage their workloads appropriately.

  • Activity view

 This keeps track of all changes that take place concerning the project data for team visibility.

  • Map view

 Useful for adding and editing of Google Map for project use.

  • Form view

Used to create a custom form to streamline inputs and collect data.

  • Embed view

 This function enables users to select and insert third-party application data into ClickUp.

Pros

  • Effective Time tracking
  • Provides opportunity for a  detailed level tasks and estimates
  • Has a single record system
  • has Wiki
  • Nice email widget integration
  • Good client documentation

Cons

  • No sufficient reporting
  • No integration to relevant reporting tools.
  • No calculation fields, not even possibility of handling basic sums
  • No form creation function

Free Version

FREE FOREVER

The free version offers the most rich features and price. For instance, with free plan you enjoy some premium features such as 100MB Storage, Unlimited Tasks, Unlimited Free Plan Members, Two-Factor Authentication, Collaborative Docs, Whiteboards etc. No doubt, Clickup is the best free agile project management software.

Paid Plan

UNLIMITED

Best for small teams

$5

Everything In Free Forever Plus Some Other Premium Features.

BUSINESS

Best for mid-sized teams

$12

PER MEMBER PER MONTH

Everything In Unlimited  Plus Other Features

 BUSINESS PLUS

Best for multiple teams

$19

PER MEMBER PER MONTH

Everything In Business Plus other Features.,

ENTERPRISE

Best for many large teams

Price: Contact sales

Everything in Business plus Many other features.

3. Monday – The Easiest Agile Project Management Software

When it comes to looking for efficient agile project management software that is not mainly aimed at developers but for agility and ease of use by an organization, Monday stands out.

From the very pre-planning stage with the product owner and development team to obtaining user feedback via customer collaboration, everyone has the most of agile methodologies in one platform.

It’s quite easy for agile teams, Scrum masters, and beginners alike to see their work in views like Kanban board and more.

Features

  • Dashboards

Helps team members to access data from a central location

  • Visual Timeline

This feature allows you to toggle between different timeline views to track project statuses.

  • Milestones

With milestones, you can set project checkpoints and asses task progress. Spot diamond icons on the dashboards to identify milestones.

  • Gantt Charts

This chart helps you with tracking of schedules, milestones and deadlines from a single place. You can also convert Gantt charts for clearer visualization.

  • Baseline

Assists you to compare planned and actual schedules to speed up project delivery time.

  • Task Management

Task management features helps you to create custom  workflows to fast-track your project operation etc.

Pros

Project Management

Its ability to handle project planning, task management, goal tracking and complete jobs on schedule is superb.

Ease of Use

Intuitive and friendly user interface.

Kanban Boards

 Kanban boards simplifies and assist in streamlining work processes.

Sharing and Collaboration

The centralized database, comments and @mentions makes work easier for the team to communicate smoothly

Cons

Performance

In terms of performance, certain features can be clunky according to some users.

Limited Functionalities

There is no robust communication tool in the software and no unlimited customization.

Cost

The product seems expensive compared its competitors.

Pricing

Free version

Individual Plan

$0

Free forever

Up to 2 seats

For those looking to keep track of their project work

The free version has a couple of  some basic features such as up to 2 seats, up to 3 boards, Unlimited docs, 200 + templates, over 20 column types etc.

Basic Plan

$8

seat /month

Total $24 / month

Billed annually

Everything in Free Plan + other features.

Standard Plan

Most Popular

$10

Seat /month

Total $30 / month

Billed annually

Everything in Basic plan + other features.

Pro plan

$16

seat /month

Total $48 / month

Everything in Standard plan + other features.

Enterprise Plan

Contact us – Enterprise

Everything in Pro Plan + many other features.

4. Proofhub – The Most Cost-Effective Agile Project Management Software For Large Company

ProofHub is a cloud-hosted solution for teams in many industries. The system provides applications for project management, resource management, task management, and so on.

It has the friendliest pricing model as it offers a flat rate fee no matter how many people use it.

Features

Proofhub has quite a handful of premium features.

Project management

helps to bring your project team together and manage the projectsin the proper way.

Collaboration

Simplifies the process of team members working and communicating together.

Reports

Have a clear status of the work andmeasure your entire team’s work progress.

Views

Make the process  easy for your team to keep track of their personal as well as group activities using the ProofHub’s project

Accessibility

Accomplish more work and on time with accessibility feature.

Admin Control

Take absolute control by making decision on who gets what and make sure that every team member get access to the right information

Integrations

Integrate with your favorite tools and position all work in one place using the software.

Mobile Apps

Enjoy access on mobile phones

Mobile Apps and tablets.

Pros

  • The system is  quick and easy to setup
  • Most friendly and competitively price
  • Awesome balance of features and simplicity
  • Great tools for discussing visual materials

Cons

  • A couple of the times, it loads slowly
  • No budgeting tools

Pricing

ULTIMATE CONTROL Plan

$89 /month

Billed annually

$99/m billed monthly

Unlimited projects

Unlimited users

100GB storage etc.

Core features

ESSENTIAL Plan

$45 /month

Billed annually

$50/m billed monthly

40 projects

Unlimited users

15GB storage

Core features

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5. OpenProject – The Best Open Source Agile Project Management Software.

OpenProject is web-based open source agile project management software with lots of useful features for project teams across diverse industries.

It is free and open source software which gives you, the user, the freedom to run, share, study and modify the solution without limitations. OpenProject runs on a license under GNU GPL v3.

This coupled with the features and efficiency makes OpenProject the best open source agile project management software.

Features

Project List

Project list helps you to have an overview of your projects at any given time which you can as well get via your custom project dashboard.

Project hierarchy

With the project hierarchy functionality, you can structure your projects using parent projects and subprojects giving you control over your project.

Project overview page

This involves the dashboard that you can use to customize your widgets and graphs for effective project management process.

Project templates

Save time by creating project templates of your choice for both immediate and future use with the project template feature.

Project portfolio

Include your own custom fields in the project list while creating a view of your project portfolio. It simplifies your project task.

Project reports

Select from a number of widgets that visualize project status and move faster on the project overview.

Project dashboard

At My Page module, you will find all project information regarding to your own project. It is your personal dashboard which you can customize to your own taste.

Others are:

Gantt charts

Work packages

Relations and hierarchies

Scheduling

Team planner

Calendar

Task lists

etc.

Pros

  • Ease of use of OpenProject
  • On premise option is awesome
  • Creation of WBS offers great advantage.

Cons

  • No mobile app version
  • With OpenProject, resource management is a bit burdensome
  • Scheduling and viewing task is quite sluggish and cumbersome.

Pricing

Free Version

Community

  • Free No minimum users
  • Community features
  • Community support
  • Community tickets
  • Community forum
  • User Guides

Basic

At least 5 users

$7.25 per user, per month 5 minimum users

Professional Plan

 At least 25 users

$13.50 per user, per month

Premium Plan

 Minimum of  100 users

$19.50 per user, per month

Corporate Plan

Unlimited number of 250 users

On request per user, per month

Conclusion

There are still some very crucial differences between the products when looking at the best agile project management software. 

It therefore depends on what exactly you are looking for. Some very important factors like project type, team size, and other considerations must be reviewed for you to make an informed choice.

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